2022 Study Abroad Rules

By registering to study abroad students commit to making their payments on time, to complying with the requirements on time, and to remaining with the program. Refunds are not awarded, and switching programs is not allowed.

Note:  – IDH 4007 is the pre-travel class on campus; IDH 4008 is the class abroad.
             – Deadline dates that fall on weekends and/or holidays are NOT moved to the next business date.

Documentation:
Before securing their spot, students must (1) complete, initialize, and sign the Honors Study Abroad Contract, (2) apply online at abroad.fiu.edu, and (3) apply online at https://honors.fiu.edu/studyabroad/applications. Their documentation will be subject to approval at registration.

Students must upload ALL Office of Education Abroad (OEA) required documentation to abroad.fiu.edu by NOVEMBER 19, 2021, 11:59PM. Students who fail to comply by then will not be allowed to participate in IDH 4007 and/or IDH 4008, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed

The documentation required by OEA includes the Medical Form, copy of valid passport, Course Registration Form, and four questionnaires: 1) personal information form, 2) emergency contact form, 3) special needs form, and 4) financial information form.

The Medical Form is valid for only one year as of the date it is signed by a physician licensed in the United States and cannot expire before the end of the program.

Students are strongly encouraged to review vaccination requirements for countries they plan to visit, including against COVID-19. Failure to abide by vaccination requirements may prevent a student from entering a country and continuing participation in the Study Abroad program, in which case, refunds will NOT be awarded. FIU provides many vaccinations, including against COVID-19, for students on campus.

Passport must remain valid for at least 6 months after the last day of the program.

Should the student not have a valid passport by the deadline mentioned above, they must instead submit proof that the passport application/renewal process has been initiated and must replace it with a copy of their actual passport no later than APRIL 15, 2022. Students who fail to comply by then will not be allowed to participate in IDH 4008, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed  


ONLY FOR STUDENTS WHO SECURE THEIR SPOT ON OR AFTER NOVEMBER 15, 2021:

The deadline to upload the required documentation will be extended until JANUARY 7, 2022, 11:59pm (before final DROP date). Students who fail to comply by then will not be allowed to participate in IDH 4008 or travel with the program Refunds will NOT be awarded. Posted charges will not be removed.

Students must clear any existing holds by DECEMBER 1, 2021, 11:59PM and again by APRIL 1, 2022, and are responsible for ensuring that they have no new holds before being enrolled in both IDH 4007* and/or IDH 4008*. Students who fail to comply by the deadlines will not be allowed to participate in the program. Refunds will NOT be awarded. Posted charges will not be removed.
*Students with holds on their account cannot be enrolled for classes.

While taking the IDH 4007 class, students will have to complete the online mandatory pre-departure orientation on the study abroad application portal. Students must complete the session and associated quizzes, sign the paperwork, and upload it to their application at the abroad.fiu.edu portal by APRIL 1, 2022, 11:59pm.

Physicality:
The faculty leader and/or support staff do not administer medical care or provide medication.

Academics:
In order to participate in an Honors study abroad program, students must maintain a minimum cumulative FIU GPA of 3.2. Students who fail to comply will not be allowed to participate in IDH 4007 and/or IDH 4008, or travel with the program. Refunds will NOT be awardedPosted charges will not be removed.

A minimum grade of C in IDH 4007 is required to be enrolled in IDH 4008, or travel with the program. Refunds will NOT be awarded if the student cannot be enrolled, and posted charges will not be removed.

Behavior:
Students who have been sanctioned under the FIU Student Conduct and Honor Code (https://studentaffairs.fiu.edu/get-support/student-conduct-and-academic-integrity/student-conduct-and-honor-code/index.php), which results in loss of privileges, and/or other sanctions that result in the student not being considered to be in good standing with the University (e.g., conduct probation), are not be eligible to participate in IDH 4008, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed.

Students found responsible for an Academic Misconduct Violation will be dismissed from the Honors College upon notification of findings and will not be allowed to participate in, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed.

Students studying abroad are expected to represent the Honors College and FIU honorably and maturely. The faculty director and/or staff are authorized to end the program early for students whose behavior becomes disruptive (and/or violates the FIU Student Conduct and Honor Code.)

Payments:
Once students apply online, they must secure their spot with the Honors College with a blank, non-refundable $500 cashier’s check or money order (ONLY,) and all the required documentation.

Study abroad payments are non-refundable and are made in 3 installments. The OEA will post the charges on the students’ accounts approximately 3 weeks before each payment deadline. Once the charges are posted, they cannot be removed.

Students who secure their spot after charges for an installment(s) have been posted will have the overdue payments added to the next deadline’s charges.

Students are responsible to ensure with Student Financials that any payment made towards their study abroad program is indeed applied to that program.

Students who pay their program through a scholarship are still responsible for having the payments made on time and in their entirety. Therefore, it is the student’s responsibility to contact Financial Aid to ensure compliance. If any delays are foreseen, it is the student’s responsibility to notify the Honors College of the situation. If the scholarship will not cover the full amount due, it is the student’s responsibility to pay the remaining balance. Students who fail to comply will not be allowed to participate in, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed.

Payments must be made no later than the deadline (December 1, 2021, January 3, 2022, and February 1, 2022) published at https://honors.fiu.edu/studyabroad/payments. If students fail to make them on time, the university will apply a $100.00 late fee to their account. Late fees cannot be removed.

After each payment deadline there is a one-week grace period, an extended deadline, when payments are still accepted. However, the late fee will still be applied, and students may get a hold on their accounts*. If students fail to complete their payment within exactly that one-week grace period, and had not notified the Honors College in advance, they will be withdrawn from the program and will not be allowed to participate in IDH 4007 and/or IDH 4008, or travel with the program, depending on the time the payment was missed. Refunds will NOT be awarded. Posted charges and late fees will not be removed.
*Students with holds on their accounts cannot be enrolled for classes.

FIU and the Honors College strongly discourage making big purchases, such as airline tickets, before the programs are confirmed by OEA. If canceled, FIU cannot refund these or any other expenses related to the programs not paid directly to FIU.

Switching, Withdrawals, and Cancellations:
Once students are registered, they are not allowed to switch programs. Students who still want to change programs will have to withdraw from the initial one, first, with no refunds. Then secure their spot in the new program, pay the $500 deposit again, and complete all the new program’s missing payments. Permission to apply for the second program is at the full discretion of the Honors College.

Withdrawal from a program will only be permitted for medical reasons. In order to request a medical withdrawal, students must provide appropriate medical documentation from a physician licensed in the United States. Otherwise, they will remain responsible for all charges.

Students that are dropped from a program for lack of payment, lack of documentation, or due to FIU Student Conduct and Honor Code sanctions, will still be responsible for the charges already posted to their account. That balance will still be due.

FIU and/or the Honors College reserve the right to cancel study abroad programs—the only case in which a refund will be made. The refund will cover the program’s cost and the $500 deposit. Late fees will not be refunded or removed. Students will be responsible for fees or losses incurred in cancelling or changing their airfare ticket and any other expenses not covered by the program fee. Consideration to purchase Trip Cancellation insurance coverage is recommended. Refunds for the $195 OEA fee will be at OEA’s discretion.

By signing up to participate in a study abroad program, students are assuming all the above-mentioned responsibilities and are committing to comply with them without further notices.