Study Abroad

How do we secure our spot and keep it?

It works on a first-come, first-served basis!

Prior to register:

1. Get clearance from your designated Honors advisor. Only students with clearance can register!
   
   1. Make your appointment via PSN. Here is the tutorial video. Keep checking for appointments to open, if you can’t find one. You must have be cleared by the time you get your appointment to register!
      
   2. Students new to Honors do not need clearance. Their eligibility will be checked when they request their appointment to register
2. Educate yourself about the different programs. You can get there from the “Study Abroad” tab above
3. Watch the Study Abroad Honors Hours recordings on the program’s webpages. You’ll find tons of info there!
4. Make sure you will be able to make your payments and submit your documentation on time. Remember that keeping your spot is contingent on that and payments are non-refundable!
5. Make sure you will be able and willing to comply with your destination countries’ COVID laws and guidelines
6. Read the online contract carefully HERE (we strongly recommend reading the contract with your parents or with another person or guardian,) and make sure you will be able to comply with its clauses
7. Schedule your appointment to register by emailing Luli at luli.szeinblum@fiu.edu, including:
   
   1. Name
   2. PID Number
      
   3. Date and time of clearance appointment (only if you haven’t been cleared yet)
   4. Availability (Tuesdays and Thursdays are preferred!)
   5. Put your program of choice on the subject field

   Spots are very limited. Appointments work on a first-come, first-served basis! Emails will be answered in the order they were received until programs are full.

8. Once you get your appointment to register:
   
   1. Complete the online contract, HERE
      
      1. Read it carefully (we strongly recommend reading the contract with your parents or with another person or guardian,) print it out, initialize it, fill out the bottom part, and sign
      2. Make a copy
   2. Complete the Course Registration Form HERE
      
      1. Leave blank whatever you’re not sure about—print it out and sign
   3. Complete the Honors online application:
      (Honors online applications are reviewed before your registration appointment)
      1. For Costa Rica, apply here: http://hon.fiu.edu/2022costaricaappl
      2. For Japan, apply here: http://hon.fiu.edu/2022japanappl
      3. For UK, apply here: http://hon.fiu.edu/2022ukappl
      4. For Vietbodia, apply here: http://hon.fiu.edu/2022vietbodiaappl
      5. For Italy, apply here: http://hon.fiu.edu/2022italyappl
      6. For France, apply here: http://hon.fiu.edu/2022franceappl
      7. For Spain, apply here: http://hon.fiu.edu/2022spainappl
   4. Complete your OEA (Office of Education Abroad) online application at https://abroad.fiu.edu/
      
      1. Look for your program of choice
      2. Read everything carefully before submitting!

Completing the applications and required documentation DOES NOT make you eligible or guarantee you a spot on the program. However, without them, you won’t be able to secure your spot at the time of the appointment.

9. Get a $500 non-refundable cashier’s check or money order (only forms of payment accepted.) Leave it blank. You can get one at your bank, United States Postal Service office, Publix, CVS, Wells Fargo on campus (only if you have an account there,) etc.

On the day of your registration appointment:

10. Be at DM 233 on time!
11. Bring the blank $500.00 money order or cashier’s check (ONLY forms of payment accepted.) This is the Honors College administrative fee. This payment will secure you a spot on your program of choice. It is non-refundable and constitutes a serious commitment to the program
12. Bring the signed Honors contract printed out (original)
13. Bring a copy of the signed contract printed out
14. Have submitted the Honors online application*. (Submission will be checked before your registration appointment)
15. Have submitted the OEA online application*. (Submission will be checked before your registration appointment)
    *Applications are approved after registration
16. Bring for signature the Course Registration Form completed, printed out, and signed by you. You will need to upload it later to https://abroad.fiu.edu/, so do not lose it!
17. Bring your questions, if any

• Only students that got advisor clearance, have an appointment, and have done steps 1-9 properly will be registered (as long as there is availability.) Students new to Honors do not need clearance
• Students who miss their appointment, are late, or fail to have everything in order, will have to reschedule their appointment at a later date and time. If the program is in high demand, you risk losing your spot altogether, so it is imperative that you complete all these tasks, bring all required documentation and funds, and show up on time.

After you’ve been registered:

18. Keep your good standing with the program by complying with the Honors Study Abroad Rules and deadlines
19. Upload your documentation to https://abroad.fiu.edu/ by the respective deadlines. (See IMPORTANT DATES)
    
    1. Course Registration Form
    2. Copy of passport or proof of initiated passport processing in its absence. The copy of the proof needs to be replaced with copy of actual passport no later than April 15, 2022.
    3. Medical Form
    4. Answer all 3 questionnaires
    5. Completed OEA mandatory pre-departure orientation’s associated quizzes and paperwork (during Spring)
20. Get your holds cleared by the deadline. Keep them cleared until you’ve been enrolled in each class
21. OEA will enroll you in both the IDH 4007 (on campus pre-trip class) and IDH 4008 (actual trip) courses, as long as you have complied with all your requirements and cleared all holds. You do not enroll yourselves. The classes will show on your schedules
22. Attend the mandatory online OEA pre-trip Orientation and fill out the necessary paperwork. OEA will contact you regarding it sometime during the Spring semester
23. Be readily available if contacted by the Honors College or OEA by phone or email
24. Comply with the payment deadlines! (See PAYMENTS)

1. Below is the Schedule of Payments to be followed once you secured your spot with your initial $500 fee
2. Note that ALL payments are non-refundable
3. Make your payments at the SASC building cashiers from Mon-Fri, IN PERSON and ON TIME, (ONLY cash, personal checks, OneCard, cashier’s checks, and money order are accepted)
   
   1. $100.00 late fees and account holds* will be applied when payments are made after the first deadline.
      
      1. *Students cannot be enrolled in their class if they have a hold*
   2. There is a grace period of one week to pay after the respective deadlines (For Dec 1, 2021, it’s Dec 8; for Jan 3, 2022, it’s Jan 10; for Feb 1, 2022, it’s Feb 8,) but the late fee will be applied
      Students that fail to make their payments by the extended deadlines will forfeit their paid fees, and their spot will go to another student. Posted charges will not be removed.
4. Tuition fees will be charged to your accounts, separately. The program cost does not include them
5. OEA charges a non-refundable $195 administrative fee. May 1, 2022 is the NEW deadline to pay it
6. Remember once you have been registered, you cannot withdraw, payments are non-refundable, and swapping programs is not allowed
7. Once charges are posted to your account (approximately 3 weeks before the deadline,) they cannot be removed even if you withdraw from the program or were dropped for lack of payment

   SCHEDULE OF PAYMENTS:

Students that register after the first or second deadlines must make the missed payments by the next available deadline. For example, freshmen registering after their grades were posted on Dec 16, will have to pay the first and second installments together by January 3.

For information about Study Abroad Scholarships, go to: https://studyabroad.fiu.edu/fiu-students/funding/index.html. If you have any questions, contact the Office of Education Abroad at (305) 348-1913 or at edabroad@fiu.edu. If you want to go in person, they are located at SASC 230.

If you are a U.S. citizen receiving the Federal Pell Grant, you should apply for the Benjamin Gilman Scholarship: https://www.gilmanscholarship.org/

1. Once you scheduled your appointment to register, complete the online application:
   
   1. Honors College Study Abroad online application at:
      
      1. Costa Rica: http://hon.fiu.edu/2022costaricaappl
      2. Japan: http://hon.fiu.edu/2022japanappl
      3. UK: http://hon.fiu.edu/2022ukappl
      4. Vietbodia: http://hon.fiu.edu/2022vietbodiaappl
      5. Italy: http://hon.fiu.edu/2022italyappl
      6. France: http://hon.fiu.edu/2022franceappl
      7. Spain: http://hon.fiu.edu/2022spainappl
   2. Office of Education Abroad application at: https://abroad.fiu.edu
   3. No need to print them out.
2. Complete the following documents:
   
   1. 2022 Study Abroad Contract and copy
   2. 2022 Study Abroad Course Registration Form
   3. Print them out and bring them to your Study Abroad Registration appointment
3. Once registered, all remaining documents are found at https://abroad.fiu.edu, same portal you had applied online to. Complete/Upload them there by the deadlines:
   
   1. Course Registration Form signed at Registration (upload)
   2. Copy of passport (upload)
   3. Medical Form (you’ll find it there—download it and upload it once completed by a physician licensed in the U.S.)
   4. 3 questionnaires (complete them online)
   5. Mandatory online OEA pre-trip Orientation necessary paperwork (attend session in Spring and upload to portal)
4. Checklist for your convenience

July 2021:
Study Abroad Advising clearance starts. Make an appointment!

Sept 21, 2021 | 3:30-4:45pm | Location SASC 160:
Vietnam & Cambodia / Costa Rica Honors Hour

Sept 23, 2021 | 3:30-4:45pm | Location SIPA 125:
Japan / UK Honors Hour

Sept 24, 10:00am SHARP:
Online registration appointment scheduler opens for:
Vietnam & Cambodia at: https://honors.fiu.edu/studyabroad/vietbodia-appointment/
Costa Rica at: https://honors.fiu.edu/studyabroad/costa-rica-appointment/
Japan at: https://honors.fiu.edu/studyabroad/japan-appointment/
UK at: https://honors.fiu.edu/studyabroad/uk-appointment/

Sept 28, 2021| 3:30-4:45pm | Location SASC 160:
France / Italy / Spain Honors Hour

Oct 1, 2021, 10:00am SHARP:
Online registration appointment scheduler opens for:
France at: https://honors.fiu.edu/studyabroad/france-appointment/
Italy at: https://honors.fiu.edu/studyabroad/italy-appointment/
Spain at: https://honors.fiu.edu/studyabroad/spain-appointment/

October 5, 2021:
Costa Rica Registration opens by appointment ONLY

October 6, 2021:
Japan and UK Registration open by appointment ONLY

October 7, 2021:
Vietbodia Registration opens by appointment ONLY

Oct 12, 2021:
Italy Registration opens by appointment ONLY

Oct 13, 2021:
France Registration opens by appointment ONLY

Oct 14, 2021:
Spain Registration opens by appointment ONLY

Oct 19, 2021, 10:00am:
Requests for registration appointments for remaining spots start being received by email (until programs are full.) Will be answered in the order they were received. Requests for registration appointments emails received before this date and time will not be considered

Nov 8, 2021 (approximately):
1st payment posted to accounts. Payments can be made at the SASC cashiers, as soon as posted and until deadline. The Student Financial cashier’s counter accepts cash, money orders, personal checks drawn on a U.S. financial institution in U.S. currency, cashier’s checks, traveler’s checks, and the FIU One Cards.

Nov 15, 2021:
Students registered from today on will have an extended deadline (01/07/2022) to upload their documentation to https://abroad.fiu.edu/

Nov 19, 2021:
Deadline to upload ALL required documentation to https://abroad.fiu.edu/

Dec 1, 2021:
a) 1st payment deadline. Payments should be made at the SASC cashiers, as soon as posted and until the deadline. The Student Financial cashier’s counter accepts cash, money orders, personal checks drawn on a U.S. financial institution in U.S. currency, cashier’s checks, traveler’s checks, and the FIU One Cards.

b) Deadline to clear holds. Must maintain a clear account until enrolled in IDH 4007

Dec 8, 2021:
1st payment extended deadline with $100 late fee. After this date, failure to comply, will preclude from program participation. The spot will reopen for registration.

Dec 13, 2021 (approximately):
2nd and 3rd payments posted to accounts. Payments can be made at the SASC cashiers, as soon as posted and until deadline. The Student Financial cashier’s counter accepts cash, money orders, personal checks drawn on a U.S. financial institution in U.S. currency, cashier’s checks, traveler’s checks, and the FIU One Cards.

Jan 3, 2022:
2nd payment deadline. Payments can be made at the SASC cashiers, as soon as posted and until deadline. The Student Financial cashier’s counter accepts cash, money orders, personal checks drawn on a U.S. financial institution in U.S. currency, cashier’s checks, traveler’s checks, and the FIU One Cards.

Jan 7, 2022:
Students that registered on or after Nov 15, 2021, ONLY:
Deadline to upload ALL required documentation to https://abroad.fiu.edu/

Jan 10, 2022:
a) Spring semester starts (IDH 4007 Study Abroad classes begin)

b) 2nd payment extension deadline. After this date, failure to comply, will preclude from program participation. The spot will reopen for registration

Feb 1, 2022:
3rd payment deadline. Payments should be made at the SASC cashiers, as soon as posted and until deadline. The Student Financial cashier’s counter accepts cash, money orders, personal checks drawn on a U.S. financial institution in U.S. currency, cashier’s checks, traveler’s checks, and the FIU One Cards.

Feb 8, 2022:
3rd payment extension deadline with $100 late fee. After this date, failure to comply, will preclude from participation in IDH 4008

April 1, 2022:
a) Deadline to clear holds. Must maintain a clear account until enrolled in IDH 4008.

b) Deadline to complete OEA’s online mandatory pre-departure orientation session and associated quizzes, sign the paperwork, and upload it to abroad.fiu.edu

Apr 15, 2022:
Deadline to upload actual passport copy for students that had submitted only proof of passport processing

May 1, 2022:
New deadline to pay the $195 OEA fee

By registering to study abroad students commit to making their payments on time, to complying with the requirements on time, and to remaining with the program. Refunds are not awarded, and switching programs is not allowed.

Note: - IDH 4007 is the pre-travel class on campus; IDH 4008 is the class abroad.
- Deadline dates that fall on weekends and/or holidays are NOT moved to the next business date.

Documentation:
Before securing their spot, students must (1) complete, initialize, and sign the Honors Study Abroad Contract, (2) apply online at abroad.fiu.edu, and (3) apply online at https://honors.fiu.edu/studyabroad/applications. Their documentation will be subject to approval at registration.

Students must upload ALL Office of Education Abroad (OEA) required documentation to abroad.fiu.edu by NOVEMBER 19, 2021, 11:59PM. Students who fail to comply by then will not be allowed to participate in IDH 4007 and/or IDH 4008, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed

The documentation required by OEA includes the Medical Form, copy of valid passport, Course Registration Form, and four questionnaires: 1) personal information form, 2) emergency contact form, 3) special needs form, and 4) financial information form.

The Medical Form is valid for only one year as of the date it is signed by a physician licensed in the United States and cannot expire before the end of the program.

Students are strongly encouraged to review vaccination requirements for countries they plan to visit, including against COVID-19. Failure to abide by vaccination requirements may prevent a student from entering a country and continuing participation in the Study Abroad program, in which case, refunds will NOT be awarded. FIU provides many vaccinations, including against COVID-19, for students on campus.

Passport must remain valid for at least 6 months after the last day of the program.

Should the student not have a valid passport by the deadline mentioned above, they must instead submit proof that the passport application/renewal process has been initiated and must replace it with a copy of their actual passport no later than APRIL 15, 2022. Students who fail to comply by then will not be allowed to participate in IDH 4008, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed

Students must clear any existing holds by DECEMBER 1, 2021, 11:59PM and again by APRIL 1, 2022, and are responsible for ensuring that they have no new holds before being enrolled in both IDH 4007* and/or IDH 4008*. Students who fail to comply by the deadlines will not be allowed to participate in the program. Refunds will NOT be awarded. Posted charges will not be removed.
*Students with holds on their account cannot be enrolled for classes.

While taking the IDH 4007 class, students will have to complete the online mandatory pre-departure orientation on the study abroad application portal. Students must complete the session and associated quizzes, sign the paperwork, and upload it to their application at the abroad.fiu.edu portal by APRIL 1, 2022, 11:59pm.

Physicality:
The faculty leader and/or support staff do not administer medical care or provide medication.

Academics:
In order to participate in an Honors study abroad program, students must maintain a minimum cumulative FIU GPA of 3.2. Students who fail to comply will not be allowed to participate in IDH 4007 and/or IDH 4008, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed.

A minimum grade of C in IDH 4007 is required to be enrolled in IDH 4008, or travel with the program. Refunds will NOT be awarded if the student cannot be enrolled, and posted charges will not be removed.

Behavior:
Students who have been sanctioned under the FIU Student Conduct and Honor Code (https://studentaffairs.fiu.edu/get-support/student-conduct-and-academic-integrity/student-conduct-and-honor-code/index.php), which results in loss of privileges, and/or other sanctions that result in the student not being considered to be in good standing with the University (e.g., conduct probation), are not be eligible to participate in IDH 4008, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed.

Students found responsible for an Academic Misconduct Violation will be dismissed from the Honors College upon notification of findings and will not be allowed to participate in, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed.

Students studying abroad are expected to represent the Honors College and FIU honorably and maturely. The faculty director and/or staff are authorized to end the program early for students whose behavior becomes disruptive (and/or violates the FIU Student Conduct and Honor Code.)

Payments:
Once students apply online, they must secure their spot with the Honors College with a blank, non-refundable $500 cashier’s check or money order (ONLY,) and all the required documentation.

Study abroad payments are non-refundable and are made in 3 installments. The OEA will post the charges on the students’ accounts approximately 3 weeks before each payment deadline. Once the charges are posted, they cannot be removed.

Students who secure their spot after charges for an installment(s) have been posted will have the overdue payments added to the next deadline’s charges.

Students are responsible to ensure with Student Financials that any payment made towards their study abroad program is indeed applied to that program.

Students who pay their program through a scholarship are still responsible for having the payments made on time and in their entirety. Therefore, it is the student’s responsibility to contact Financial Aid to ensure compliance. If any delays are foreseen, it is the student’s responsibility to notify the Honors College of the situation. If the scholarship will not cover the full amount due, it is the student’s responsibility to pay the remaining balance. Students who fail to comply will not be allowed to participate in, or travel with the program. Refunds will NOT be awarded. Posted charges will not be removed.

Payments must be made no later than the deadline (December 1, 2021, January 3, 2022, and February 1, 2022) published at https://honors.fiu.edu/studyabroad/payments. If students fail to make them on time, the university will apply a $100.00 late fee to their account. Late fees cannot be removed.

After each payment deadline there is a one-week grace period, an extended deadline, when payments are still accepted. However, the late fee will still be applied, and students may get a hold on their accounts*. If students fail to complete their payment within exactly that one-week grace period, and had not notified the Honors College in advance, they will be withdrawn from the program and will not be allowed to participate in IDH 4007 and/or IDH 4008, or travel with the program, depending on the time the payment was missed. Refunds will NOT be awarded. Posted charges and late fees will not be removed.
*Students with holds on their accounts cannot be enrolled for classes.

FIU and the Honors College strongly discourage making big purchases, such as airline tickets, before the programs are confirmed by OEA. If canceled, FIU cannot refund these or any other expenses related to the programs not paid directly to FIU.

Switching, Withdrawals, and Cancellations:
Once students are registered, they are not allowed to switch programs. Students who still want to change programs will have to withdraw from the initial one, first, with no refunds. Then secure their spot in the new program, pay the $500 deposit again, and complete all the new program’s missing payments. Permission to apply for the second program is at the full discretion of the Honors College.

Withdrawal from a program will only be permitted for medical reasons. In order to request a medical withdrawal, students must provide appropriate medical documentation from a physician licensed in the United States. Otherwise, they will remain responsible for all charges.

Students that are dropped from a program for lack of payment, lack of documentation, or due to FIU Student Conduct and Honor Code sanctions, will still be responsible for the charges already posted to their account. That balance will still be due.

FIU and/or the Honors College reserve the right to cancel study abroad programs—the only case in which a refund will be made. The refund will cover the program’s cost and the $500 deposit. Late fees will not be refunded or removed. Students will be responsible for fees or losses incurred in cancelling or changing their airfare ticket and any other expenses not covered by the program fee. Consideration to purchase Trip Cancellation insurance coverage is recommended. Refunds for the $195 OEA fee will be at OEA’s discretion.

By signing up to participate in a study abroad program, students are assuming all the above-mentioned responsibilities and are committing to comply with them without further notices.